Use cases
Knowledge management tool

Video-based knowledge management tool for companies

Capture and share expert knowledge with engaging videos – accessible anytime, for every team member.
Clypp dashboard with content search bar and mobile preview of a teacher training case study video
Knowledge Sharing

Importance of knowledge management in companies

Knowledge management is the process of capturing, organizing, and distributing knowledge within an organization to improve performance, collaboration, and decision-making. It ensures that valuable insights, skills, and experience are not lost – but instead made accessible to everyone who needs them.

Knowledge is one of the most valuable assets in any organization. But as companies grow, knowledge often becomes siloed, scattered, or lost when employees leave. Effective knowledge management ensures that critical know-how is captured, organized, and shared, so teams can learn from each other, avoid mistakes, and move faster.

Knowledge management enables:

  • Faster onboarding of new employees
  • Consistent execution of tasks and processes
  • Less dependency on individual experts
  • Higher efficiency and fewer repeated questions
  • A culture of continuous learning and improvement

Companies that fail to manage their knowledge risk productivity losses, duplicated work, and inconsistent outcomes. That’s why investing in a knowledge management strategy – and the right tools – is essential for long-term success.

Video Playlist

What is a knowledge management tool?

A knowledge management tool is a software that helps teams turn scattered know-how into a structured, accessible knowledge base. Instead of relying on individual memory, outdated documents, or endless chat threads, companies can use these tools to centralize information and make it easy to find and reuse.

Modern tools go far beyond static wikis. They support multimedia formats, integrate into daily workflows, and encourage knowledge sharing across teams.

Typical features of a knowledge management tool:

  • Centralized knowledge base
  • Smart search to find the right content
  • Support for video & visual content
  • Collaborative editing & contributions
  • Access control & analytics

What are the benefits of knowledge management tools?

In dynamic, fast-paced work environments, having a structured system for knowledge access isn’t a luxury, it’s a necessity. Knowledge management tools help organizations stay agile and resilient.
Key benefits of using a knowledge management tool:

Faster problem-solving:

Reduce time spent searching for answers

Process continuity:

Keep critical know-how alive even when employees switch roles or leave the company

Secure knowledge access:

Make sensitive information available only to the right teams and roles

Reduced dependency on live support:

Empower employees to self-serve

Smoother cross-team collaboration:

Eliminate knowledge silos between departments and locations

Scalable knowledge sharing:

Equip growing teams with the resources they need

Data-driven optimization:

Use analytics to identify gaps in your knowledge base and improve continuously  

Decision-making with context:

Give employees access to relevant background  

Support for distributed teams:

Enable global access to unified knowledge  
Benefits

Benefits of knowledge management via video

While traditional knowledge bases rely heavily on text, video takes knowledge sharing to the next level. Key advantages of using video for knowledge management:

  • Show, don’t tell
  • Higher retention rates
  • Faster knowledge transfer
  • Inclusive and accessible through subtitles and translations
  • Scalable expertise sharing

With the right video-based knowledge management tool like Clypp, you turn everyday expertise into reusable, engaging learning content.

Video Gallery

Video-based knowledge management with Clypp

Clypp makes it easy for any employee to turn their know-how into clear, reusable video content – without needing video skills or complex tools.

That’s how Clypp works:

Step 1: Capture your expertise

Record your screen, webcam, or both – directly in Clypp. Whether it's a software process, a workflow explanation, or a best practice, you can document it visually in minutes. Upload videos from your smartphone or turn slide decks into narrated tutorials.

Step 2: Let AI enhance your knowledge videos

Clypp’s AI adds structure and clarity: it cuts out pauses, zooms into key areas, and generates natural-sounding voice-overs. You can highlight steps with text, visuals, or forms – turning raw footage into professional knowledge content.

Step 3: Create multilingual video guides

Share knowledge globally with one click. Clypp automatically adds subtitles and translates your video – including titles, descriptions, and on-screen elements – into any language your team needs.

Step 4: Add interactive elements and supporting media

Combine your videos with flowcharts, files, or step-by-step diagrams. You can even include AI-generated quizzes to turn passive viewing into active learning.

Step 5: Distribute and manage with ease

Embed your knowledge videos in internal platforms like Microsoft Teams, or share them via universal links. Export in formats like MP4, PDF, or SCORM. Use tags, groups, and access controls to keep your knowledge base organized and secure.

Use cases of Clypp as a knowledge management tool

Process documentation

Tool and software tutorials

Expert knowledge capture

Onboarding & role-specific training

Quality assurance & SOPs

Process or tool rollouts

Internal FAQs

What our users say about Clypp’s knowledge management tool

66 %
Reduction in time to create multilingual content
4x
faster creation of documentation
Videos are much more popular with our employees and customers than manuals. That's why I've tested many video tools and none of them were anywhere near as easy to use as Clypp. It allows us to create more content in a short space of time than ever before - and in the highest quality.
Dr. Bernd Grillenberger
Knowledge Manager | Elementar Analysensysteme GmbH
4x
faster process documentation
2 weeks
from kickoff to active use in production
For us, digitalization means introducing new digital processes and at the same time involving all employees in the digital transformation process. Thanks to the automated and intuitive approach, everyone can use Clypp to capture their expert knowledge and share it with colleagues. This makes Clypp the ideal tool for driving forward the digital transformation in our company.
Claus Hiltensberger
SAP Project Manager | Rational AG

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