Knowledge management is the process of capturing, organizing, and distributing knowledge within an organization to improve performance, collaboration, and decision-making. It ensures that valuable insights, skills, and experience are not lost – but instead made accessible to everyone who needs them.
Knowledge is one of the most valuable assets in any organization. But as companies grow, knowledge often becomes siloed, scattered, or lost when employees leave. Effective knowledge management ensures that critical know-how is captured, organized, and shared, so teams can learn from each other, avoid mistakes, and move faster.
Knowledge management enables:
Companies that fail to manage their knowledge risk productivity losses, duplicated work, and inconsistent outcomes. That’s why investing in a knowledge management strategy – and the right tools – is essential for long-term success.
A knowledge management tool is a software that helps teams turn scattered know-how into a structured, accessible knowledge base. Instead of relying on individual memory, outdated documents, or endless chat threads, companies can use these tools to centralize information and make it easy to find and reuse.
Modern tools go far beyond static wikis. They support multimedia formats, integrate into daily workflows, and encourage knowledge sharing across teams.
Typical features of a knowledge management tool:
While traditional knowledge bases rely heavily on text, video takes knowledge sharing to the next level. Key advantages of using video for knowledge management:
With the right video-based knowledge management tool like Clypp, you turn everyday expertise into reusable, engaging learning content.
Clypp makes it easy for any employee to turn their know-how into clear, reusable video content – without needing video skills or complex tools.
That’s how Clypp works:
Step 1: Capture your expertise
Record your screen, webcam, or both – directly in Clypp. Whether it's a software process, a workflow explanation, or a best practice, you can document it visually in minutes. Upload videos from your smartphone or turn slide decks into narrated tutorials.
Step 2: Let AI enhance your knowledge videos
Clypp’s AI adds structure and clarity: it cuts out pauses, zooms into key areas, and generates natural-sounding voice-overs. You can highlight steps with text, visuals, or forms – turning raw footage into professional knowledge content.
Step 3: Create multilingual video guides
Share knowledge globally with one click. Clypp automatically adds subtitles and translates your video – including titles, descriptions, and on-screen elements – into any language your team needs.
Step 4: Add interactive elements and supporting media
Combine your videos with flowcharts, files, or step-by-step diagrams. You can even include AI-generated quizzes to turn passive viewing into active learning.
Step 5: Distribute and manage with ease
Embed your knowledge videos in internal platforms like Microsoft Teams, or share them via universal links. Export in formats like MP4, PDF, or SCORM. Use tags, groups, and access controls to keep your knowledge base organized and secure.
